Policy on Active Participation
One of the BSA requirements for rank advancement is to participate actively in the activities of the troop and patrol. Troop 54's definition of "active participation" for rank advancement is explained in the Troop's Handbook (link).
The Scoutmaster along with other adult volunteers monitor participation by individual scouts. Camping nights and attendance at troop meetings are recorded. However, with large and growing troop, it is always a challenge to track all arrivals and departures. Each scout is encouraged to keep a record of her participation either in her Scout Handbook or some notebook. As an aid, this worksheet can be helpful. When a scout requests a Scoutmaster Conference for rank advancement, any records maintained by that scout can be used to supplement the troop's participation records.